The standards-report format for each completed classification.
This page defines the evaluation record format used for each completed SFR classification. The template is the canonical structure for all records entered in the Results Registry. Every field is required. The template is shown below with field descriptions and example placeholder values.
The evaluation record is the primary output of an SFR classification evaluation. It documents the system being evaluated, the evidence available, the determination for each criterion, and the resulting classification. Records are completed independently by each evaluator and then compared to produce the inter-evaluator agreement assessment.
The record format is designed to be unambiguous in its required fields, so that two evaluators filling out independent records for the same system can be systematically compared without requiring judgment about what each evaluator meant by their entries. All determination fields use controlled vocabulary (Pass / Fail / Insufficient Data). All evidence fields reference the tier classification from the Evidence Hierarchy.
The evaluation record is not a score sheet. It is a structured evidence record. Its value is in what it captures, not in whether the result is "good" or "bad."
The following is the complete evaluation record template, shown with placeholder values indicating the type of entry expected in each field.
| Field | Required | Controlled Vocabulary |
|---|---|---|
| Evaluation ID | Yes | Format: SFR-EVAL-[4-digit sequence]. Assigned by program coordinator before evaluation begins. |
| Criterion Determination | Yes | Exactly one of: Pass / Fail / Insufficient Data. No other values accepted. |
| Evidence Tier Used | Yes | Exactly one of: Tier 1 / Tier 2 / Tier 3 / Tier 4. Must reflect the highest tier available and actually used. |
| Final Classification | Yes | Exactly one of: In-the-Loop / Surface-Level / Out-of-the-Loop / Withheld (Insufficient Data). Derived from criterion determinations, not independently chosen. |
| Record Status | Yes | Draft: evaluation complete, not yet compared. Final: compared with companion record, agreement confirmed. Disputed: comparison complete, disagreement unresolved. |
| Framework Gap Observations | Optional | Free text. No controlled vocabulary. Required only where evaluator encountered a methodological ambiguity. "None identified" is a valid entry. |
Records that use non-controlled vocabulary in determination fields are not valid evaluation records and cannot be entered in the Results Registry. Controlled vocabulary exists to enable systematic comparison.
An evaluation that is not recorded in a structured, comparable format has limited value for framework development. The evaluation record is the mechanism by which individual evaluation results become part of the evidence base — by which a judgment made by an evaluator in one location becomes reproducible and comparable to a judgment made by a different evaluator about a different system in a different location. The template exists to make that comparison possible.